Sandyport Homeowners AssociationThe new Board of Directors elected by the shareholders at yesterday’s AGM is as follows (in alphabetical order):
When the Board meets, they will determine who shall be Chairman and Secretary.
SANDYPORT HOMEOWNERS ASSOCIATION LIMITED
DIRECTOR’S REPORT TO THE SHAREHOLDERS
For the period January 2nd 2010 – October 21st 2010
On January 2nd 2010 the existing board members, Gilbert Ward, Larry Gibson, Kenneth Cartwright, Richard Gardner, Christine Berlanda, Scott Farrington and Joy Jibrilu (retired due to illness) were elected to serve until the Annual General Meeting by the previous shareholders. Mrs. Michelle Pindling-Sands was appointed at the August board meeting by the remaining board members to fill the vacancy created by the illness of Mrs. Jibrilu.
Your board members spent countless hours ascertaining the operational state of affairs of your Association, setting up the Security Committee, the Gardening Committee, the Architectural Committee, the Audit and Accounts Committee and the Legal and Compliance Committee. For many months with our previous General Manager, various members of the board had to assist on a daily basis with the day to day matters and crises that arose, personnel issues, gardening (or lack thereof) issues, equipment issues and accounting issues. It was quite a learning curve and very taxing. Special thanks go out to the various members of the above Committees for their considerable efforts. Richard Gardner walked the length and breadth of Sandyport every morning in the dark checking on the security guards and the sewerage and electrical systems and the various disasters in those areas were averted because of his considerable expertise and technical ability. We are in much better shape today, but not yet out of the woods as spare parts for the sewer system and electrical system operation are badly needed. Our sewer plant should normally be operating with two blowers and with a third one kept in reserve as a spare; right now we are operating on only one blower while the two others are in the USA being refurbished. New Blowers cost approximately $25,000 each; we need spare pumps for our seven sewer lift stations and these cost several thousands of dollars each.
Our previous manager, Mr. Glinton retired at the end of June. Our present General Manager Mr. Simon Cooper has done a remarkable job in the short time since he took over, and he was able to expose and deal with the many areas that were totally unsatisfactory in the operation of our Association. We are currently without the services of an accountant but Mr. Cooper’s considerable computer and accounting skills have stabilized what was otherwise a very unsatisfactory and archaic accounting system. Our General Manager moved swiftly to establish single handedly a website that is interactive and which allows us to communicate and receive communications in real time. Our gardeners are now trained and working fairly efficiently with proper equipment that we recently purchased and with a manager that has been able to properly schedule them and based on the feedback that we have received from you, the general maintenance of our lawns, hedges and common areas are in the best shape that we have seen them in years.
Many of you have expressed your appreciation for the visual improvement to our landscaped front entrance and guard gate. Many may no longer remember the complete eyesore that was our front entrance and thanks to the foresight of and hard work on a daily basis by Messrs Miaoulis and Chemaly, with help from some of our board members, we now have a front entrance that we can be proud of. Thanks to the discovery by Messrs Gardner and Cartwright of a large capacity diesel generator still in its packing carton hidden away in the bush behind the sewer plant, we now have a functioning generator with an automatic transfer switch installed at our guard gate so that our security and guard gates can function during power outages. We could not get any explanation from our previous general manager as to when this generator was purchased and by whom and for what purpose as it is a single phase generator and all of Sandyport (with the exception of the guard house) is three Phase. We have also installed central air-conditioning in the guard house at the gate so that our security staff can function therein during the hot summer months. We have also acquired a truck and trailer so that our gardening and other equipment and our landscaping staff (with water containers which we have never supplied before) can get to their assigned locations and back. It was quite appalling to see how little equipment and resources had been provided to them in the past and management and training was seriously lacking.
Immediately after taking over we began the process of identifying the various home and property owners in Sandyport and obtaining the information from them for the production of and delivery to them of their share certificates evidencing their share in our company for each property that they own. This is an ongoing process and it has been made especially difficult by our being given incorrect information in some instances, or no information in others, and we can only continue to encourage shareholders who sell their property to pass their share certificate to the new owner duly endorsed, with the request that the new owner present it to the Management Office with the necessary payment, and a request for a new certificate.
At this Annual General Meeting you are being asked to elect a new board of seven directors to take us forward to the next level.
Sandyport is a great and friendly boating community and for many of us, it is our home. It has been a pleasure to have been of service to you.
On behalf of the Board of Directors
____________________________________
Gilbert A. Ward
Chairman
Greetings to All Residents:
September was another quiet month in Sandyport. As the year comes to a close, the Security Department pledges to continue being vigilant and aggressive in our effort to keep our Homeowners safe. As we are all know Halloween is celebrated at the end of October and as customary, it will be celebrated in a big way at Sandyport. I wish to assure you that Security will be highly visible during the Halloween festivities. However, there are a few safety tips I would like for you to keep in mind during this celebration:
Updated Procedures:
We are progressively improving our procedures with regards to visitors and workers. The present procedures are as follows:
SANDYPORT HOMEOWNERS’ ASSOCIATION LIMITED
A Company incorporated under the Companies ACT
(“the Company”)
NOTICE OF NOMINATIONS TO SERVE ON THE BOARD OF SANDYPORT HOMEOWNERS’ ASSOCIATION LIMITED
To: The Shareholders of Sandyport Homeowners’ Association Limited
Annual General Meeting of the above company to be held on
Thursday October 21, 2010 commencing at 7.30p.m.
Take Notice that at the Annual General Meeting a report from the Nominations Committee of the Board of Directors advises that the following shareholders have indicated their willingness to be nominated to serve as Directors if elected by the members:
It has been unanimously agreed that a request for further nominations from the shareholders at large be submitted by the 7th of October, 2010 which is fourteen (14) days prior to the Annual General Meeting to be held on Thursday October 21st, 2010. The vote is to be taken at the Annual General Meeting.
The Members shall elect Four (4) directors for a term of one (1) year and Three (3) directors for a term of Two (2) years.
Dated this 29th day of September, 2010
Christine A. Berlanda
Secretary
We are considering a new automated entry system that would open the barrier for an authorised vehicle automatically on arrival at the main entrance to Sandyport.
The cost of the system would be funded by the sale of bar codes that would be applied to resident’s vehicles. The purpose of this poll is to determine the number of residents that would be interested in purchasing a bar code label for their vehicle. The cost per bar code is expected to be approximately $100 per vehicle based on 150 vehicles and would be a one time charge.
[poll id=”2″]
There has been an electrical failure at the lift station responsible for pumping Governors Cay waste water to the treatment plant. The problem became apparent following the power failure last week and it has now been determined that the fault is a major control panel failure, likely caused when power was restored. An interim solution is in progress whilst a replacement control panel is ordered from the US supplier. Due to the cost of control panels (in excess of $10,000), and the rarity of failures, they are not a standard inventory spare part.
This matter has been treated as urgent and is prioritized accordingly.
*** UPDATE ***
The pumps are being run manually on a 2 hourly schedule to prevent waste water from backing up through the system.
A swale has been dug to help water drain toward the pump located in the area affected by flooding behind the tennis court.
A perimeter has been placed around the affected area and parents should make their children aware.
A enzyme based solution has been added to digest any contaminants.
*** UPDATE – October 8th, 2010 2:36pm ***
At around midday a breaker tripped causing three lift stations including the one serving Governors Cay.
The breaker has been reset and the system is pumping. Measures are being taken to ensure the area is sanitized.
This incident is unrelated to the defective control panel. A replacement panel has arrived and is scheduled for installation on Tuesday. In the meantime, the system is being activated or deactivated manually on a 2 hour schedule as it has been since the control panel failed.
*** UPDATE – October 21st, 2010 3:59pm ***
A new control panel was installed earlier this week and has been functioning well.
This announcement is part of our awareness campaign to help reduce speeding cars within our neighborhood. Please drive carefully for everyone’s sake. It would be a good idea to remind your visitors, kids and their friends as well.
Management has received several complaints about people speeding through the property, particularly along Sandyport Drive. While there’s not much that the Association can do about speeding, the continued lack of regard for keeping one’s speedometer under 15 can only lead to negative consequences.
First and foremost is the safety of the neighborhood children who may be playing in front yards or near the street. All it takes is a foul ball, a misdirected Frisbee, a wobbly new bike, or a first timer on a new skateboard and all of the sudden there’s a kid in the road. Will you have time to stop? Probably not so please keep it slow, and stay alert.
We appreciate your cooperation.
We have expanded the rodent control across the development by tripling the number of bait stations. They are strategically placed and since they are enclosed, are generally of no harm to household pets. However, the stations are designed to allow rats and mice to enter therefore it is conceivable that very small pets could attempt to retrieve the bait and consequently be poisoned. Therefore owners with small pets that may want to ensure that they are not free to venture into the common areas.
Warm Greetings to our Residents!
The month of August was a quiet one for Sandy Port Security. Thankfully, there are no incidents to report.
As we begin a new month, students are already back in the classrooms. As customary, Security will be at the Back Gate to assist with the Tambearly School. Please remember to inform Security when there are any extracurricular activities taking place at the school that would require Security leaving the school gate open.
We are becoming increasingly concerned about the amount of dog waste that can be seen on the grass and the streets. Please be considerate and take along a doggy bag and a scoop to clean up after your pets.
Residents who are leaving the island are asked to fill out the “Going Away” form on our website. In addition to filling out the form, residents should leave the name and number of caretakers who can be contacted in a case of an emergency. This is vital in situations where boats may be sinking, we will be able to contact you or the caretaker.
All new residents are required to register their boat with Security. Registration forms can be picked up from the Main Guard House.
It is well known that September and October is the peak of the Hurricane season. I have listed some tips, which can assist you in your preparation.
• Prepare an Evacuation Plan.
• Be certain you have adequate insurance on your home and its contents. This should include Flood Insurance through your home insurance carrier and wind and hail coverage. Review your insurance coverage in detail with your agent.
• Ask your insurance agent or company what you can do to reduce your chance of loss, such as installing hurricane shutters.
• Photograph or videotape your home and contents for insurance purposes.
• Make copies of family and personal records.
• Do not assume that the government will be able to provide for your needs. You must take steps to be self-sufficient. Be prepared: Make sure you have food, clothing, medication, and other supplies available for a week or more. During an emergency or recovery operation, public agencies will be flooded with requests for assistance. Resources will be and should be directed to the most vulnerable and needy members of the greater community.
• Keep tuned to a local radio or television station for the latest National Weather Service advisories, as well as special instructions from local government.
• Check battery-powered equipment. Your battery-operated radio could be your only source of information, and flashlights will be needed if utility services are interrupted. Buy extra batteries.
• Keep your car fueled should evacuation become necessary. Also, service stations may be inoperable after the storm strikes.
• Store drinking water in clean bathtubs, jugs, and bottles as the water system may be contaminated or damaged by the storm.
• Obtain extra prescription medications and medical supplies.
• Many people board their windows or protect them with storm shutters. Windows are broken mainly from wind-driven debris. Wind pressure may break large windows, garage doors, and double-entry doors. The taping of windows does not keep the glass from breaking; it merely keeps broken glass in a more confined area. If desired, install hurricane shutters/window boards on all unprotected windows. This may prevent tree limbs or debris from breaking windows.
• Secure outdoor objects that might become debris. Garbage cans, garden tools, toys, signs, porch furniture, and a number of other harmless items become deadly missiles in hurricane winds.
• Fasten your boat securely well before the storm arrives, or move it early to a designated safe area. We suggest tying an anchor into the middle of the canal for the bow line and another for the port in order to prevent the boat hitting the bulk heads or ending up on the bank. Do not stay on the boat.
• Trim back dead wood from trees and remove branches and coconuts from coconut trees.
• Park extra vehicle(s) in the garage and remove any from carports.
• If you have a swimming pool, cover the pump filter.
• If told to do so, shut off water, electricity, and gas
• Turn off gas at any outdoor propane tanks.
• Take down flags that may be flying.
• Disconnect power and cable to your television sets, but keep one set on to receive last minute news and instructions.
• Do not leave any pet(s) outside or tied up during a hurricane.
• Make certain pets are wearing collars with current ID. Use adhesive tape and an indelible pen if ID is not current, and tape to pet’s collar.
• The floods and flash floods brought by the torrential rains of a hurricane are dangerous. Even though hurricanes weaken rapidly as they move inland, the remnants of the storm can bring 6 to 12 inches of rainfall to the area it crosses. Sandyport Drive is prone to flooding so please take the necessary precautions.
• TAKE COVER – Remain indoors during the hurricane. Blowing debris can injure and kill. Travel is extremely dangerous. Be especially aware of the “eye” of the hurricane. If the storm center passes directly overhead, there will be a lull in the wind lasting for a few minutes to a half hour or more. At the other side of the eye, the winds will increase rapidly to hurricane force and will come from the opposite direction.
• STORM SURGE – Storm surge is a great dome of water often 50 miles wide, which sweeps across the coastline near where the eye of the hurricane makes landfall. The surge, aided by the hammering effect of breaking waves, is like a giant bulldozer sweeping everything in its path. The stronger the hurricane, the higher the storm surge. This is unquestionably the most dangerous part of the hurricane. Nine out of ten hurricane fatalities are caused by the storm surge.
• FLOODS – The floods and flash floods brought by the torrential rains of a hurricane are dangerous killers. Even though hurricanes weaken rapidly as they move inland, the remnants of the storm can bring 6 to 12 inches of rainfall to the area it crosses. The resulting floods have caused great damage and loss of life.
• WINDS – The winds of a hurricane (74 miles per hour or more) can be very dangerous. For some structures, wind force is sufficient to cause destruction. Wooden structures are particularly vulnerable to hurricane winds that can spawn tornadoes, which contribute to incredible destruction. The greatest threat from hurricane winds is their cargo of debris—a deadly barrage of flying missiles such as lawn furniture, signs, roofing, trees, siding, etc.
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