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Annual General Meeting Agenda

SANDYPORT HOMEOWNERS ASSOCIATION LIMITED

FIRST ANNUAL GENERAL MEETING OF THE SHAREHOLDERS FOLLOWING THE TRANSFER OF CONTROL BY THE FOUNDER

AGENDA

To:  The Shareholders and the Auditors

The First Annual General  Meeting following the transfer of control by the Founder will be held on Thursday October 21st, 2010 commencing at 7.00p.m. at Tambearly School Hall, adjacent to Phase 5 of Sandyport. Entrance to Tambearly will be through the Sandyport  entrance  to the School at the Eastern end of the main road, in  Phase  5.

The following items of business will be conducted:

  1. The Chairman will call the meeting to order.
  2. It will be determined whether the requirements for a  quorum have been satisfied.
  3. To review and adopt the minutes of the last Annual General Meeting of the Company.
  4. To elect four Shareholders  to serve as Directors of the Company for a period of One(1) year and three (3) Shareholders to serve for a term of Two(2) years (Article no. 25).

    Nominees:-
    Kenneth Cartwright, Shirley Cartwright, Anthony Miaoulis, Edward Chemaly, Karen Dagenais
    Craig lines, Jane McLeod and Mark Holcombe.
  5. To  review the audited Financial Statements for the financial year ending December 31st, 2009
  6. To consider and approve the Budget for the financial year 2010.
  7. To receive, consider and adopt the report of the Directors.
  8. To approve of the appointment of auditors for the ensuing year and to authorize the directors to fix the remuneration of the auditors.
Secretary

Notes
(a) Any shareholder entitled to attend and vote at the annual  general meeting of the Company shall be entitled to appoint a proxy to attend and vote in the members stead and the proxy holder need not be a member of the Company.
(b) Proxies shall be either left at the Sandyport Management Office in Olde Towne, or communicated to Simon Cooper, the Sandyport Manager, via e-mail. Proxies must be received at least 24 hours prior to the start of the meeting.
(c) Election of Directors shall be by secret ballot. Every member present in person or by proxy shall have one vote for each share held.

3 replies on “Annual General Meeting Agenda”

Might be an idea to forward everyone the following:-

1. a Copy of the By Laws
2. a Proxy Form (i can let u have a draft one if you need it)
3. the Budget
4. the Audited Financials
5. the last AGM Minutes

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