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2013 Assessment notice

November 29, 2012

Dear Homeowner

The Board of Directors of the Sandyport Homeowners Association met at a Board Meeting on November 26, 2012 and we are pleased to inform you that the Association’s Annual Assessment Fee for 2013 is set at $2.75 per square foot. This represents the 7th consecutive year without a fee increase; today $3.16 has the same buying power as $2.75 did in 2006 when the Assessment was last adjusted. By attracting additional revenue from new dwellings and non maintenance services and by careful cost controls, we have been able to continue improving our community without the burden of increasing the basic cost of owning in Sandyport. The 2013 budget is attached and will be effective January 1, 2013.

We are also pleased to be able to extend the early payment discount of 3% for all 2013 Assessments settled in full by January 14th, 2013. Since we introduced this option in 2011, an increasing number of owners have taken advantage of it, saving them time and money. The following conditions must be met in order to qualify:

  • Payment must be received in full by January 14th, 2013.
  • Any other balances associated with the account should also be clear by the deadline.
  • The 3% discount may be deducted from the 2013 Assessment only.
  • Note that Indenture Charges (applied to vacant lots) are not eligible for discount and are due on January 1, 2013 in full.

The following installment options will also be available:

  • Monthly – due on the first day of each calendar month, commencing January.
  • Quarterly – due on the first day of January, April, July and October.

You will soon receive your 2013 Assessment invoice and be able to select your payment option at that time.

Yours sincerely

 

Karen Dagenais

Chair

Download assessment notice

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Biographies for 2012 AGM Director Nominations

MONIQUE CARTWRIGHT

Monique Cartwright has been practicing law since 1996. She started her career as an Associate in the corporate banking department of Shearn, Delamore & Co, one of the largest law firms in Malaysia. She moved back to The Bahamas in early 2001 and immediately thereafter became a Senior Associate in the offshore department of Graham, Thompson & Co. In 2004 she became a Partner in the law firm of King & Co., located in Sandyport Olde Town.

Monique has worked principally in the areas of property, property development, corporate, commercial, shipping, investment fund, banking and securities law.

Monique holds a Bachelor of Arts degree from Tulane University (USA), a Bachelor of Laws degree from the University of Bristol (England) and a Master of Laws degree from the London School of Economics and Political Science (England). Monique has been a member of both the English Bar and The Bahamas Bar since 1994 and the Malaysian Bar since 1998.

 

EDWARD GARDNER

Edward Gardner has been a resident of Sandyport since 2001 and a Sandyport Homeowners Association Director since 2010. His professional business experience has primarily been involved in the Wines & Spirits industry in the United States and the Bahamas along with a brief period managing a cargo transportation company here in the Bahamas called Crowley Liner Services. Presently he is the Vice President of Retail and Purchasing for Bristol Wines & Spirits. He has a Bachelors of Science Degree from Florida State University.

He and his family truly enjoy the Sandyport community. His three children, Alexandra 12, Ted 11 and Emilia 8, attend the Tambearly School and his wife, Paula, is a homemaker. He has been active in the community organizing the shipment of the playground equipment for the original playground free of charge via Crowley Liner Services. He played a role as a committee member on the original Sandyport Homeowners Association board by assisting management with the purchasing and logistics of the materials to landscape the entrance of Sandyport at a considerable cost savings. Appointed to the Sandyport Homeowners Board since 2010, he has been active in assisting management and attends all Directors meetings. He is also a supporter and contributor to the Sandyport Social Committee that organized the October Social and the 1st Annual Sandyport Christmas Tree Lighting Party benefitting Sandyport Children and fundraiser for charity. Along with his involvement in all of these activities he is also a Junior Baseball League of Nassau little league coach and has coached many Sandyport children over the past 6 years. Sandyport continues to be a great location to live and raise a family. Edward is committed to improving the Sandyport community and our investments as homeowners.

 

MARK HOLCOMBE

Mr. Holcombe has been a member of the elected Board of Directors and Treasurer of Sandyport Homeowners Association for the last two years and has been resident of Sandyport since 2003.  During this period, the HOA has increased its reserves, reduced the provision for bad debts, improved cash flow and delivered on budget.  Mr. Holcombe has over 22 years of banking and corporate finance experience having completed over US$12 billion of financing and advisory transactions.  He has significant experience in M&A advisory, and public and private debt and equity financings. Currently, Mr. Holcombe is a Senior Advisor to Providence Advisors Limited, a  financial services firm based in the Bahamas and Managing Partner of Stirling Partners (Bahamas) Ltd., a Bahamas financial advisory firm.   Formerly, he was Managing Director and Head of Asset Management for Madison Williams Holdings, LLC, and Head of Corporate Development/Private Equity of GEM Global Equities Management S.A.  He has also worked as an senior investment banker at Global Hunter Securities, Donaldson, Lufkin and Jenrette, Gleacher NatWest/NatWest Markets, and ING Capital.  Also, Mr. Holcombe acted as CEO, President and CFO of a public U.S. company which he was hired to restructure.  Locally, Mr. Holcombe is the co-founder of MS Corporate Ltd., a Nassau based private-equity firm focused on Bahamian investments in start-up companies and the lower middle-market. Mr. Holcombe has been a Board Director of 10 private and public companies, and, Treasurer and Director of two other Homeowner Associations in New York and Florida. Mr. Holcombe holds a B.A. from Colgate University and graduated from the Chemical Banking Corporation Global Management Training Program in New York City. Furthermore, Mr. Holcombe is involved with the Alumni Admissions Program and Maroon Mentor Program at Colgate University.  Also, he is the proud coach of the Junior League Baseball Nassau Blue Claws and Cubs teams.   The Holcombe family owns two homes in Sandyport.  Mr. Holcombe is a permanent resident of the Bahamas, married to a Bahamian citizen, Tara Klonaris, and has 2 children.

 

BRUCE KNOWLES

Born: May 22, 1957
Married:Lisa (32 years)
Children: Ryan and David
Retired partner from Deloitte & Touche after approx.30 years in the accounting profession.

 

 

KIM LINES

Kim was born in Cape Town, South Africa and has travelled extensively throughout the world.  She has worked and lived in Zanzibar, England,  Europe, Australia, Canada and the Cayman Islands.  Kim has been involved with a number of projects within the community, is a regular volunteer at the Humane Society and Baark and serves on the Sandyport Social Committee.  She is married with two young boys and has been living in Sandyport for 5 years.

 

 

CLIVE MOORE

DOB: 28th December 1944
Nationality: British
Status: Married, Permanent Resident of the Commonwealth of the Bahamas
Owner: 131 Sandyport Drive, Sandyport, Nassau

Background: Has lived in Nassau since 1998 and for the period Jan 1998 – Dec 2003 was CEO of United European Bank and Trust Ltd ( part of BNP Paribas group). 2004 to date Managing Director, Octogone Fund Management Ltd.

 

 

MICHAEL V ROBERTS

Michael V. Roberts is the classic American entrepreneur. Born to middle class hard working parents, educated in the public schools, he worked his way through college and law school to become a successful businessmen. Throughout his rise in business, Mr. Roberts maintained a strong commitment to giving back to the community of which he came. Mr Roberts is a permanent resident of the Bahamas. He first invested in Sandyport in 1998 where he built and lived in one of the two first build homes on Water Colour Cay. He and his brother are now the largest property owners in the residential gated community of Sandyport. Mr. Roberts’ broad range of professional knowledge and experience developed as a business owner and encompasses the application of innovative financing strategies for large public projects, public-private sector development negotiation strategies, and successful management techniques for urban commercial properties. His leadership in the creation of innovative strategies for financing of redevelopment projects. In the decades that followed, Mr. Roberts used his extraordinary and creative leadership abilities to build a business empire that encompasses television and radio broadcasting, real estate development, plus hotel ownership and management. Mr. Roberts received his Juris Doctorate degree from St. Louis University in 1974. Prior to graduation from law school, the International Institute of Human Rights, Strasbourg, France (1973); and The Hague, Academy of International Law, The Hague, Holland (1972). Mr. Roberts holds three Honorary Doctorates and is the author the best sellers book Action Has No Season.

 

STEPHEN ROBERTS

Born: Nassau September 26 1952

Married to: Betty A. Roberts 37 years

Work Experience: 42 years in Food Distribution Industry

Vice Commodore Nassau Yacht Club 2005, 2006, 2012

Commodore Nassau Yacht Club 2008, 2009

 

 

ROBERT “SANDY” SANDS

Robert “Sandy” Sands started his career at the Nassau Beach Hotel in 1971. He subsequently spent terms as General Manager at various hotels in the Caribbean and The Bahamas (Guyana Pegasus, Jamaica Pegasus, Carnival’s Crystal Palace Casino, Crystal Palace Riviera Tower (Formerly Cable Beach Hotel) and worked for three-years as Vice President & General Manager of the Nassau Wyndham Resort & Crystal Palace Casino before returning to the Nassau Beach Hotel in 2004. He holds a Bachelor of Applied Arts Degree in Hospitality Management and Tourism Administration from Ryerson University, Toronto, Canada.

In 1993, he received the coveted Cacique “Hotelier of the Year” Award for his outstanding contributions to the development of tourism in The Bahamas. In 1997, he was awarded the Bahamas Silver Jubilee Medal for Tourism.

In May 2005, Baha Mar Ltd. announced the appointment of Robert Sands to Senior Vice President of Administration and External Relations. In this role, he assumed responsibility for the development and execution of Baha Mar’s government relations, corporate outreach initiatives, all government and external affairs, industrial relations and human capital programs.

Mr. Sands, 58, is the Honorary Consul General to Japan, President of The Bahamas Hotel Employer’s Association; the Past President and a Director of The Bahamas Hotel Association; Trustee both of The Hotel Industry Management and Allied Pension Funds; Past Chairman and Director of The Nassau/Cable Beach/Paradise Island Promotion Board; Member of the Advisory Board of the Salvation Army; Member of the Vestry, St. Christopher’s Anglican Church; Director, Elizabeth Estates Children’s Home; Member, Vice Chairman and Director of AML Foods Ltd. and Director of Providence Advisors Ltd.; He also held previous Board Directorships with the Bahamas International Security Exchange (BISX), Bahamasair Director of National Insurance Board Director of Paradise Fisheries and The Bank of The Bahamas.

He is married to former Senator The Honourable Michelle Pindling-Sands. He has five children; Delano, Omar, Ashley, Lauren and Holly and one grandchild.

 

STANJA SEIVRIGHT

Stanja Seivright has managed campaigns and strategic advertising programs for some of the world’s largest multinational organizations. She started off in advertising working for Grey Jamaica (Grimax Advertising Ltd.) leading account teams in the region on the Procter & Gamble, American Airlines, and McDonald’s businesses.

After Grey, Stanja spent two years at MTV Networks in New York as Advertising Manager for Nickelodeon where she managed and executed Nickelodeon’s biggest brand initiative to date “Nick Nation”. She was later appointed task force leader for the network’s re-launch of “Nick at Nite” and the formal presentation to the New York media community.

Stanja’s bilingual capabilities then took her to lead overall strategy and creative development for multicultural advertising programs on the Verizon Wireless and Johnson & Johnson accounts on behalf of Inter Public Group’s multicultural agency in New York. While there, she was promoted to VP, Group Account Director-Hispanic Initiatives.

After leaving New York she headed to Miami to lead strategic development and execution of Hispanic customer acquisition and retention programs on the Bellsouth and Nestle accounts for French advertising group-Publicis. After marriage and two children, she relocated with her family to The Bahamas following her husband’s career with the hotel chain Sandals.

Fluent in French and Spanish, Stanja holds a Bachelor of Arts degree in French with a minor in Spanish and International Relations from Regis College in Massachusetts. Stanja has taught French at Tambearly School and is the local volunteer coordinator for the annual Bahamas Trike-A-Thon event for St. Jude Children’s Research Hospital, held for the past 2 years at Sandyport.

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Announcements News

Christmas Tree Lighting Party

TO ALL SANDYPORT RESIDENTS – CHRISTMAS TREE LIGHTING PARTY

Saturday, 1st December
Phase V Pool Area
4pm – 6pm

We would love it if all Sandyport residents and their children would join us at Sandyport’s first ever Christmas Tree Lighting Party! All children are to bring a tree decoration that they’ve made, to hang on the tree. Drinks and hot chocolate will be available for a small donation, the proceeds of which will be donated to the Great Commission Ministries who, among other things, run a shelter for abused women and children, a mens substance abuse shelter and also a daily soup kitchen. We will also be collecting dry goods donations (cans of food, cereal, rice etc) for the soup kitchen so please open up your hearts and empty out your cupboards! Below is a more extensive list of items the Great Commission Ministries is in great need of. Donations can be dropped off directly to Tica Dhaliwal’s garage (which will be left open) at 11 Sand Dollar Island from the 3 – 6th December between the hours of 8am and 5pm.

We would like to make this an annual event and hope you can all come out and join us. Since there is no complete email list of all Sandyport residents, please send this email on to all of your friends within Sandyport to ensure that everyone is aware of this event.

Goods needed:
clothing, all sizes
diapers, wipes etc
women’s and men’s toiletries
bedding and towels

Many thanks,
The Sandyport Social Committee

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Announcements

Lawn chemical application

Please be advised that we will be carrying out a chemical application around the common areas of the development commencing Wednesday November 21, 2012.

For safety reasons, signs will be placed in the areas being treated and we would ask that parents and pet owners pay particular attention to the affected areas.

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Announcements News

2012 Director’s Report to the Shareholders

SANDYPORT HOMEOWNERS ASSOCIATION LIMITED

DIRECTOR’S REPORT TO THE SHAREHOLDERS

For the period January 20th, 2012 to December 2nd, 2012

Less than one year ago, the Board committed to continue it’s efforts to rejuvenate, beautify and further secure our community. Board decisions favor a better quality of life and fair treatment for all residents whilst preserving or enhancing shareholder value.

The Board thanks the management team for continuing to fulfill our objectives and doing so without any debt, fee increases or special assessments.

In the last year we have:

1. Reduced the bad debt provision to $40,000 (2011 = $80,000).
2. Reduced outstanding gross receivables by 15.8% (Q3 comparatives) against year on year revenue increase of 3.3%.
3. Landscaped the following areas:
– Maintenance compound
– Roberts Isle recreation area
– Opposite Sandyport Drive from 79 to 120
– Sandyport Drive from Kingfisher to Watercolor Cay
– Sandyport Drive near Super Value
– Boat ramp
– Opposite Sandyport Drive 12
4. Replaced 100 garbage cans with rolling cans and added 15 ornate steel garbage receptacles.
5. Replaced all poolside furniture.
6. Extended curbing in various locations:
– Main entrance
– Service entrance
– Sandyport Drive between Kingfisher Island and Roberts Isle
– Maintenance compound entrance
– Sandyport Drive 79 to 120
7. Replaced the roofs on security and utility buildings.
8. Painted all common areas including fences, bridges and carports.
9. Enhanced walkways in the following locations:
– Governor’s Cay
– Roberts Isle recreation area
– Sandyport Drive
10. Replaced the picket fences around the transformers and utilities.
11. Renovated the boat ramp.
12. Extended parking allowance near Sand Dollar Island marina.
13. Updated the canal entrance wall and fence.
14. Carried out road repairs.
15. Added drains in several locations.
16. Performed all necessary clean up and repairs following Hurricane Sandy including canal dredging.
17. Implemented a monthly fogging schedule to prevent Dengue fever during the months of May through October.
18. Upgraded incoming worker’s security with a card identification system.
19. Upgraded security uniforms.
20. Upgraded the security vehicle fleet including all weather patrol and golf carts.
21. Replaced the backup generator for the security control room.
22. Installed an automatic entry system at the maintenance compound.
23. Upgraded the CCTV system.
24. Upgraded wireless networks at key locations.
25. Engaged a firm of civil engineers to evaluate the wastewater system and provide recommendations for repairs and expansion.
26. Installed a magnetic flowmeter at the wastewater treatment plant.
27. Performed various necessary upgrades to the wastewater collection system including pumps, runtime meters and switches.
28. Implemented on line billing.
29. Upgraded the on line customer support portal.
30. Relocated the management office.

We believe that we have delivered on our commitments in spite of the many challenges that have been presented throughout the year. I would like to thank my fellow Directors for their active participation and ongoing support throughout the year 2012.

On behalf of the Board of Directors

Karen Dagenais

Chair

Download the report

 

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Announcements Policies

Deadline for submission of proxies

The deadline for the submission of proxy forms for the 2012 Annual General Meeting expires by close of business today (Article 46). Therefore any proxy forms that are received after 4pm today will be invalid.

We would like to remind all members attending the AGM in person to be in possession of their share certificate and ensure that their account is in good standing in order to be eligible to vote (Article 43). Ballot slips will be issued only to those Members that are eligible to vote.

We have share certificates prepared but not yet collected by various Members. If you are Member of the Association that is not in possession of a share certificate, please email shares@sandyportmanagement.com with your Sandyport address information to check on it’s status.

It should be noted that share certificates may fall into one the following categories:

Pending – we are awaiting owner verification (e.g. copy of conveyance)
Prepared – the certificate is awaiting collection
Issued – the certificate has been issued to the owner of record

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Financial records for 2012-Q3

Click here to view a copy of the review of the financial records for 2012-Q3.

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Announcements Policies

Annual General Meeting 2012 Agenda

SANDYPORT HOMEOWNERS ASSOCIATION LIMITED

2012 ANNUAL GENERAL MEETING OF THE SHAREHOLDERS

AGENDA

 To: The Shareholders and the Auditors

The 2012 Annual General Meeting  will be held on Sunday December 2nd, 2012 commencing at 3:00pm at Tambearly School Hall, adjacent to Phase 5 of Sandyport. Entrance to Tambearly will be through the Sandyport entrance to the School at the Eastern end of the main road, in Phase 5.

The following items of business will be conducted:

  1. The Chairman will call the meeting to order.
  2. It will be determined whether the requirements for a quorum have been satisfied.
  3. To review and adopt the minutes of the last Annual General Meeting of the Company.
  4. To elect Four (4) Shareholders to serve as Directors of the Company for a period of  Two (2) years (Article no. 25).
  5. To review the audited Financial Statements for the financial year ending December 31st, 2011.
  6. To consider and approve the Budget for the financial year 2013.
  7. To receive, consider and adopt the report of the Directors.
  8. To approve of the appointment of auditors for the ensuing year and to authorize the Directors to fix the remuneration of the Auditors.

Dated this 7th day of November, 2012.

Jane McLeod
Secretary

 

Notes

  • Any shareholder entitled to attend and vote at the Annual General Meeting of the Company shall be entitled to appoint a proxy to attend and vote in the members stead and the proxy holder need not be a member of the Company.
  • Proxies shall be either left at the Sandyport Management Office in Olde Towne, or communicated to the General Manager, via email. Proxies must be received at least fourteen (14) days before the start of the meeting (Article no. 46).
  • Election of Directors shall be by secret ballot. Every member present in person or by proxy shall have one vote for each share held.
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Call for Nominees for the Board of Directors

It’s almost election time with the AGM taking place on December 2nd, 2012 and we are seeking nominees for the Board of Directors. All nominees must be current members of the Sandyport Homeowners Association with their account in good standing in order to be eligible for election.

Those who are interested in joining the Board or wish to nominate someone should email a short biography preferably with a photograph to nominees@sandyportmanagement.com.