Month: February 2011

Categories
Announcements News

Automatic entry system

In September 2010, we carried out a poll to establish if residents of Sandyport would welcome an automatic entry system. The findings were very favourable and one has been installed at the middle gate of the main entrance and also the Eastern entrance gate.

The system works by reading a barcode that is attached to the right side of the vehicle at a height of about 50″ from the ground (plus or minus 12″) then automatically opening the barrier for authorised barcodes on entry only. The barcode is printed on a decal that will require application by our Security department.

We are pleased to confirm that the price for the decal has been set at $50,  lower than the originally anticipated price of $100. We will be carrying out installation of the decals from March 1, 2011 and residents wishing to purchase them should observe the following guidelines:

  1. One decal needs to be applied per vehicle that requires automatic entry, therefore each additional vehicle requires the purchase of another decal
  2. To purchase a decal first pay the $50 one-time non-refundable fee at the Management office, you will be issued with a receipt containing the barcode number which will need to be presented on installation
  3. Contact our Security department on 327 6943 and arrange a time to apply the decal
  4. During installation, the Security department will confirm the location of the decal with the driver, test that the position works with the reader then apply it upon confirmation
  5. If the decal becomes damaged, a replacement decal may be purchased (no exchanges)
  6. The decals are not designed to be transferred from one vehicle to another as they will become damaged in the process; therefore if a vehicle is being replaced, allow for the purchase of a replacement decal
  7. If the vehicle is sold or no longer requires automatic entry, notify our Security department so that the barcode number may be deregistered from the system, thereby disabling the vehicle’s ability to enter automatically

 

Categories
Announcements Policies

Use of carports

The Board has decided against removing the carports and instead the Association will maintain them and recover the cost by implementing a usage fee of $150 per annum per carport space. The spaces shall be allocated on a first paid, first served basis with the exception that existing habitual users of carport spaces shall be given first preference provided that payment is made in full before March 14, 2011.

The spaces are numbered in accordance with the sequence below starting from the West and heading East. The program becomes effective March 1, 2011 therefore the initial payment shall be for a 10 month period ($125), expiring December 31, 2011. Thereafter, the usage fee is applicable annually and payment is required prior to the expiration date for each period. Unauthorised vehicles parked in any of these locations shall be subject to removal and storage charges.

To start the application process, please complete the form below and the office will contact you to finalise arrangements.

    Your Name

    Your Email (required)

    Address (required)

    Vehicle license number (required)

    Categories
    Announcements News Policies

    New enforcement measures

    Penalties for breaches of Restrictive Covenants

    The Board has determined that the owners of lots that are in breach of the Restrictive Covenants shall be subject to a $1,000 fine for each month or part thereof that the breach persists.

    Specifically, this is intended to dissuade owners from storing property such as trailers, containers, boats or other vehicles on empty lots. Fines shall be imposed from April 1, 2011 and be subject to our standard debt collection procedures and penalties in the event that they remain unpaid.

    Penalties for property stored on common areas

    Pursuant to the notice issued on November 23, 2010 concerning the removal of property from common areas, the Association reserves the right to remove said property and sell it to recover removal costs.

    The Board has determined that any property that is removed by the Association shall be stored at a cost of $1,000 per month (or part thereof) per item for a period of 3 months. Thereafter, the property shall be sold and any proceeds applied to the owner’s account.

    Restricted entry for residents not in good standing

    The Board has determined that residents with past due accounts or those that are in breach of the Restrictive Covenants may not enter the property via the main entrance. Our security team will be issued with a restricted entry list and will refuse entry at the main entrance to those listed residents and their visitors.

    Use of boat slips

    The Board has determined that only boats registered to residents may use the boat slips within Sandyport and registration details must be filed with our security department. Boats moored in slips that are not registered with residents of Sandyport shall not be permitted re-entry into the development.

    Categories
    Announcements News

    Security updates – February 2011

    Warm Greetings to our Residents.

    Thankfully, January was yet another quiet month for Security.

    There are few noteworthy changes within the Security Department, firstly, as you may have noticed the Security Officers are wearing new uniforms. The uniform has changed from white shirts and aqua pants and skirts. It is now white shirts, black pants or skirts, and black caps.

    Secondly, new bicycles were purchased for the Security Officers to use. The bicycles will assist greatly with the Officers responding quickly to emergency calls.

    There are some reminders I would like for all Residents to keep in mind.

    1. All boat owners please stop by and inform Security when you are expecting a boat mechanic to remove your boat off the property to be repaired or serviced. Boats will not be allowed to leave otherwise. There are occasions when we have to track down the boat owner for verification. However, if boat owners leave instructions with Security it will make the process smooth for all parties.
    2. The visitor badge system is progressing well. We are still experiencing resistance from some visitors. With this in mind, I would like to encourage all Residents to inform their Service Workers to enter and exit through the Service Gate.
    3. If you are having work done to your home and there is a need to use a ladder, have the contractor secure it before they leave.
    4. There is an increase of speeding not only visitors but by residents. Please remember that the speed limit is 15 mph.
    5. Please be reminded that there will be no work permitted on the weekends. Some Residents mislead Security by informing them that they are expecting guests who are later found working on their property. Consequently, they are then escorted out by Security or asked to leave. The only exception to this rule is in cases of emergencies.
    Categories
    Announcements Policies

    Revised construction regulations

    At a meeting on January 24, 2011 the Board determined that new homes and those presently under construction shall be subject to the following conditions:

    1. That provided all other conditions have been met, new construction approval shall be granted conditionally upon a $2,500 building fee being paid in advance for each new dwelling.
    2. Once construction approval is granted, based on the submitted drawings the Maintenance Fee shall apply with a 50% discount less the Indenture Charge (the “Provisional Maintenance Fee”).
    3. If construction approval was granted prior to January 24, 2011, the Provisional Maintenance Fee shall apply from May 1, 2011.
    4. Upon submission of the Occupancy Certificate to the HOA or the first anniversary of the commencement of the Provisional Maintenance Fee, the standard Maintenance Fee shall apply in accordance with the Licence Agreement.

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