The 2009 financial statements are complete and available for download here.
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Author: Ronella Francis
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Maintenance assessments
Starting August 16th, 2010 we shall commence with the measuring of homes for the purposes of assessing the correct maintenance charges applicable for each home. We have instructed Licensed Architects, Douglas Minns, to proceed with the work at an agreed fee of $60 per home which will appear on the next maintenance bill. For security purposes the surveyors will be in possession of a Letter of Authorisation from the Association which they may present on request. Owners are encouraged to remain vigilant and contact security if they have any concerns.
The area used for determining the applicable maintenance charge is defined as follows:
- All enclosed building areas measured along the exterior perimeter walls.
- Enclosed garages (whether or not they are air conditioned).
- In the case of townhouses half of the area of the common walls.
- Covered porches, covered balconies, carports, gazebo’s and tool sheds are not included in the measurement. Fully enclosed porches and balconies are included (mesh screening does not qualify as enclosed for this purpose).
- Air conditioned third floor space (such as converted lofts).
There may be some instances that require interior access and we would appreciate your assistance in accommodating the surveyors in this regard. The process is expected to take approximately 3 months for the entire development, we will hand deliver written notices of the homes scheduled for survey each week during the preceding weekend. If there are any particular concerns or instructions regarding access at that time, please communicate them to our Head of Security in the first instance. If there are any other concerns, they may be directed to the General Manager.
Following each survey, our records will be updated and future maintenance charges will be based on the most recent assessment. There are no plans to retroactively adjust the maintenance fees.
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Trimming restrictions
For reasons of safety, the Association is not responsible for providing trimming services above those that can be provided at ground level without additional equipment. We would like Owners to be advised that trimming services are limited to heights of 6′ to prevent employee accidents while using a ladder. Owners with vegetation above this height should notify management and may arrange for it to be trimmed down to 6′ or should employ their own staff to maintain above the 6′ threshold.
We would also like to point out that since coconuts are normally above 6′ from the ground, the Association is not responsible for their removal.
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Shareholder certificates
Since ownership of the Association was transferred to the Property Owners, we have started the process of issuing the share certificates. Each property entitles the Owner to one share in the Association however in many cases we do not have all of the information required to enable us to issue the share certificate.
If you have received a share certificate, you may disregard this notice. If you have already provided information but do not yet have the share certificate in your possession, please contact the office as it may be awaiting collection. If you have not provided the information, please download the attached form and fax it to +1 (242) 327 8665 or email it to shareholders@sandyportmanagement.com. If you rent the home, please also complete the second page providing the tenant information.
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Security update – July 2010
Warm Greetings to our new and existing Residents!
We are pleased that July was once again an uneventful month from the perspective of Security. There were no major incidents to report, however there are steps both the Security department and Residents can take to maintain a safe environment.
To all Residents:
- Always remember to close your garage door at night.
- Lock all doors at night.
- It is important that you do a background check on all workers who are going to be rendering their services to you.
- When we stop taxis at the gate and ask to see the resident in the back seat or we ask you to roll down your car window we are just trying to be extra cautious, especially at night.
- Report incidents and suspicious activities immediately.
- When you are going off the island, remember to fill out the ‘Going away’ form on www.sandyportmanagement.com so we can be aware of this during your absence.
- If you have workers such as contractors and persons working on any of your property who are supposed to be working within a specific period, please inform security if this is likely to be exceeded to prevent delays in granting them access.
- If you are doing any kind of renovations around your home, please remember to secure your ladders at night. If you need assistance to help you secure the ladders contact security and we will place them in a secure location.
To our new Residents:
- The telephone contacts for Security are: 327-6943 (Main Guardhouse) and 327-1967 (Service Gate), please do not hesitate to call whenever the need arises.
- If you have not given your phone contacts to Security, remember to do so as soon as possible.
- The Canal Gate opens at 7am daily and closes an hour after sunset every evening. If you experience difficulty with your boat when out to sea please call and inform security so we can open the gate upon your arrival.
- There is no fishing allowed in Sandyport Canals.
- We would appreciate a phone call when you are expecting guests, this will ensure that they not kept waiting at the gate.
- We are constantly improving our Security Department , if at any time you feel an officer is being negligent in their duties, do not hesitate to contact the Head of Security or the Supervisor on duty.
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Stray pets
We have set up various traps to help humanely capture stray pets (specifically dogs). We would like residents to take care and ensure that their pets are not able to roam freely as they may be caught in one of the traps and ultimately end up in the care of the Humane Society.
Resident pet owners may consider including an emergency telephone number on their pet tags, allowing security to quickly reunite a captured pet with its owner.
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Garden treatments and fertilisation
Lawns that are discolored, slow-growing, or have invading weeds or other pest problems may not be properly fertilized. Fertilizer is important for healthy, vigorous plant growth and development. Because many of the required nutrients for turfgrass are found naturally in the soil, fertilization practices focus on the supply of three primary nutrients — nitrogen, phosphorus, and potassium. Nitrogen is the only nutrient that turfgrass needs on a regular basis. Lawns may occasionally be deficient in iron, and fertilizers containing iron may be supplemented. As nitrogen is applied, both root and shoot growth increases. If too much nitrogen is applied too frequently, shoots will continue to grow yet root growth will slow, leaving the turf vulnerable to problems.
Insect feeding can cause grass to turn yellow or brown, or die, especially if the grass is already stressed. Damage usually begins in small, scattered patches, which may merge into large dead areas. However, lack of proper cultural care and use of inappropriate grass species in a particular location are more likely responsible for unhealthy or dying lawns than insects.Disease-causing pathogens, excessive or inappropriate use of chemicals such as fertilizers and herbicides, and dog urine also produce damage resembling that of insects. Before taking any insect control action, be sure that it is insects causing the problem and not something else.
Since the Association is not responsible for pest control, treatment nor the fertilisation of private gardens, it is advisable for owners to implement a good pest control and fertilization regime using a specialist firm. For further information concerning garden care click here.
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Eliminating blind spots
We would like to advise that we are planning to trim the hedges at the intersections where they are creating blind spots. If you have any concerns in this regard, please contact Mrs. Johnson at the office.
The work will be carried out during the first week of August.
Please be advised that we will be relocating any trailers left on the private property adjacent to the sewer plant into the sewer plant during the week commencing July 27th, 2010.
Note that the sewer plant is only open on regular business days between the hours of 8am – 4pm therefore owners may consider parking them elsewhere.
Owners may contact the office for further assistance.
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Trimming requests
Trimming is performed on request, so we have made it easier for you to book the trimming service by clicking on the “Report a concern” sub-menu.
Simply complete the basic information required and press ‘send’ and our gardening department will be notified accordingly.