Sandyport Homeowners Association
Dear Residents / Homeowners,
Gardening Service update
As a result of the Emergency Orders No. 2 issued on March 23rd, 2020 by the Government of the Bahamas, we have contacted our landscape partners and we wish to advise you as of 5 pm today March 24th, 2020, the gardening service will be discontinued until further notice.
All inquiries can still be addressed to support@sandyportmanagement.com
(Please see attached – Emergency Powers COVID -19)
Kind Regards
Management
Dear Residents / Homeowners,
Office Closure
As a result of the Emergency Orders No. 2 issued on March 23rd, 2020 by the Government of the Bahamas, we wish to advise you that our office will be closed as of Tuesday March 24th, 2020.
Our office staff will be working from home until March 31st, 2020 or until the Government provides further guidance as to when we can return.
All inquiries can still be addressed to support@sandyportmanagement.com
As a reminder, if you have something you must drop off to our office, please utilize the drop box located at the security service entrance. While we are a private community we are required to adhere to the Emergency Orders communicated effective through to March 31st 2020.
Amenity Areas
Additionally, it is not our intention to close pools, playgrounds, and tennis courts. However, we ask that all residents practice social distancing while utilitizing these common areas.
Construction Sites
Please note that all construction sites must be secured by 6pm today March 24th, 2020 and shutdown until further notice.
(Please see attached – Emergency Powers COVID -19)
We trust everyone will continue to stay safe.
Kind Regards
Management
Dear Residents / Homeowners,
As a result of the Orders issued on March 19th, 2020 from the office of the Prime Minister of the Bahamas. We take this opportunity to assure the Community that all essential services will continue to be maintained. We have spoken to all Service Providers and have confirmed the following.
Garbage Collection
Household waste and litter visible roadside continues as scheduled.
· Monday 0800 – 1100hrs
· Tuesday 0800 – 1100hrs
· Thursday 0800 – 1100hrs
· Saturday 0800 – 1100hrs
Pool Maintenance
Regular maintenance will continue to include (3) visits per week.
· Monday
· Wednesday
· Friday
Landscaping
Waste Water Plant / Maintenance Team
Security Services
Security Service will continue to operate 24 hours per day.
All access points in the community are operational, and all necessary protocols remain in place.
All Security added measures which have been implemented over the past two must remain in effect.
Please speak with Security Services on 327-6943 if you have queries.
Office Hours & Operation
Our staff remain available by telephone or by email during normal working hours Monday to Friday 8:00am to 4:00pm
As a result of the orders March 19th, 2020 from the office of the Prime Minister of the Bahamas, we will be closing the office to the general public. If you have something you must drop off or pick up from our office, we will accept these items at the door or pass them on to you, but we are unable to allow you inside, as we cannot guarantee we can meet the social distancing requirements.
Please be reminded that payments can be placed in our drop box which is checked throughout the day. Similarly, using the various banking online portals is encouraged during this time.
Please visit our website for all payment options.
While we are a Private Community we are required to adhere to the Orders communicated effective March 20- March 31, 2020.
(Please see attached – Emergency Powers COVID -19)
We trust everyone will stay safe and well during this trying time.
Kind Regards,
Management
To: The shareholders of
Sandyport Homeowners Association Limited
Take Notice that the Annual General Meeting of the Company will take place at the Gazebo located in Phase 5 (adjacent to the pond) on Thursday July 30th, 2020
voting extended hours 1:00pm to 5:00pm. meeting commencing at 5:30pm.
Forms of Proxy are hereby circulated to shareholders for those who wish to have someone else represent them or to cast their vote. On completion of the form of proxy, same should also be sent to the Secretary via the Office on or before Wedesday the 15th day of July A.D. 2020. Where shares are held by companies, the company must send in a form of proxy designating an individual to cast the vote on its behalf.
Forms of Proxy are hereby circulated to shareholders for those who wish to have someone else represent them or to cast their vote. On completion of the form of proxy, same should also be sent to the Secretary via the Office on or before Wednesday the 15th day of July A.D. 2020. Where shares are held by companies, the company must send in a form of proxy designating an individual to cast the vote on its behalf.
Nominations to serve on the Board of Directors will be accepted until Wednesday July 15th, 2020. Nominations should be made by email to nominees@sandyportmanagement.com and include a short biography together with a photograph.
Shareholders who are joint owners or owners as tenants-in-common must send in to the Company Secretary (in care of the office) in writing the name of the shareholder who they have authorised to cast the vote on behalf of the said joint owners or tenants – in –common. Dated this March 13th, 2020
Robert Sands
Chairman
Download notice and proxy forms
Agenda
Notes
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