Notice of the Annual General Meeting 2015

2015 AGM Notice

To: The shareholders of 
Sandyport Homeowners Association Limited

Take Notice that the Annual General Meeting of the Company will take place at the Gazebo located in Phase 5 (adjacent to the pond) on Friday March 27th, 2015 commencing at 5:00pm.

Forms of Proxy are hereby circulated to shareholders for those who wish to have someone else represent them or to cast their vote. On completion of the form of proxy, same should also be sent to the Secretary via the Office on or before Friday the 13th day of March A.D. 2015. Where shares are held by companies, the company must send in a form of proxy designating an individual to cast the vote on its behalf.

Nominations to serve on the Board of Directors will be accepted until Friday March 13th, 2015. Nominations should be made by email to and include a short biography together with a photograph.

Shareholders who are joint owners or owners as tenants-in-common must send in to the Company Secretary (in care of the office) in writing the name of the shareholder who they have authorised to cast the vote on behalf of the said joint owners or tenants-in-common.

Dated this January 22nd, 2015

Robert Sands

Download notice and proxy forms




  1. The Chairman will call the meeting to order.
  2. It will be determined whether the requirements for a quorum have been satisfied.
  3. To review and adopt the minutes of the last Annual General Meeting of the Company.
  4. To elect Four (4) Shareholders to serve as Directors of the Company for a period of  Two (2) years (Article no. 25).
  5. To review the audited Financial Statements for the financial year ending December 31st, 2014.
  6. To consider and approve the Budget for the financial year 2015.
  7. To receive, consider and adopt the report of the Directors.
  8. To approve of the appointment of auditors for the ensuing year and to authorize the Directors to fix the remuneration of the Auditors.



  1. Any shareholder entitled to attend and vote at the Annual General Meeting of the Company shall be entitled to appoint a proxy to attend and vote in the members stead and the proxy holder need not be a member of the Company.
  2. Proxies shall be either left at the Sandyport Management Office in Olde Towne, or communicated to the General Manager, via email. Proxies must be received at least fourteen (14) days before the start of the meeting (Article no. 46).
  3. Election of Directors shall be by secret ballot. Every member present in person or by proxy shall have one vote for each share held.

Unidentified payments

We are in receipt of a number of payments that we have been unable to identify and are held pending verification. Please review the dates and amounts of the transactions below and log in to check if any are missing from your account. If so, please contact us with confirmation of the payment transmission so that we may credit the balance to your account. Please note that there may be a difference between the transmission amount and the amount shown below due to bank charges (normally associated with international transfers):

Date Amount
02/15/2011 1,509.88
08/09/2011 643.27
10/18/2011 288.86
12/09/2011 29.97
02/10/2012 1,200.00
05/30/2012 3,037.34
06/13/2012 57.78
06/21/2012 966.18
07/02/2012 230.00
08/09/2012 300.17
02/12/2013 480.00
12/20/2013 5,938.88
01/08/2014 1,194.84
02/25/2014 575.00
06/02/2014 350.00
06/03/2014 613.91
07/02/2014 500.00
07/14/2014 60.00
10/03/2014 484.69
11/06/2014 671.20
12/05/2014 967.22
12/05/2014 1,029.18
12/08/2014 300.00
12/29/2014 8,091.36
12/29/2014 674.28

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