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Category: Announcements
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2024 ANNUAL ASSESSMENT NOTICE
To: The shareholders of
Sandyport Homeowners Association Limited
Take Notice that the Annual General Meeting of the Company will take place at the Gazebo located in Phase 5 (adjacent to the pond) on Thursday September 19th, 2024
Voting extended hours 1:00pm to 5:00pm. Zoom Meeting commencing at 5:30pm.
Forms of Proxy are hereby circulated to shareholders for those who wish to have someone else represent them or to cast their vote. On completion of the form of proxy, same should also be sent to the Secretary via the Office on or before Thursday the 15th day of August A.D. 2024. Where shares are held by companies, the company must send in a form of proxy designating an individual to cast the vote on its behalf.
Nominations to serve on the Board of Directors will be accepted until Thursday, August 15th, 2024. Nominations should be made by email to nominees@sandyportmanagement.com and include a short biography together with a photograph.
Shareholders who are joint owners or owners as tenants-in-common must send into the Company Secretary (in care of the office) in writing the name of the shareholder who they have authorized to cast the vote on behalf of the said joint owners or tenants – in –common.
Dated this July 1st 2024
Robert Sands
Chairman
Download notice and proxy forms
Agenda
- The Chairman will call the meeting to order.
- It will be determined whether the requirements for a quorum have been satisfied.
- To review and adopt the minutes of the last Annual General Meeting of the Company.
- To elect Three (3) Shareholders to serve as Directors of the Company for a period of Two (2) years (Article no. 25).
- To review the audited Financial Statements for the financial year ending December 31st, 2023.
- To consider and approve the Budget for the financial year 2024.
- To receive, consider and adopt the report of the Directors.
- To approve of the appointment of auditors for the ensuing year and to authorize the Directors to fix the remuneration of the Auditors.
Notes
- Any shareholder entitled to attend and vote at the Annual General Meeting of the Company shall be entitled to appoint a proxy to attend and vote in the member’s stead and the proxy holder need not be a member of the Company.
- Proxies shall be either left at the Sandyport Management Office in Olde Towne, or communicated to the General Manager, via email. Proxies must be received at least fourteen (14) days before the start of the meeting (Article no. 46).
- Election of Directors shall be by secret ballot. Every member present in person or by proxy shall have one vote for each share held.
Dear Owners/Residents
The HOA Board and Management team would like to wish you and your family a Happy Holiday!
The HOA staff sends a big Thank you! for all the gifts, and treats! We are forever grateful.
The HOA office will be open on Wednesday, Thursday and Friday this week at 8am.
Security Guide & Tips
* Call 327-6943 / 327-1967 Security Services to report anything that appears suspicious.
* Special care and monitoring of children and their outdoor activities are encouraged, particularly in common areas.
* Be aware of your surroundings. When traveling home at night, be vigilant to ensure that you are not being followed. If you suspect that you are being followed, please stop at the security gate. This is particularly important for residents who may normally utilize the automatic entry system; do not use it under these circumstances.
* Drivers of vehicles with dark tinted glass should open their windows when stopping at the Security gate so that personnel can check that the occupants are not under duress. When there are guests following you home, please give Security Services their names. Also, inform your guest to stop at the Security gate and not to enter directly after you.
* Ensure all valuable items are secured and all doors are locked to prevent easy access into your homes.
* Provide Security Services with guest lists for any incoming persons in order to prevent delays or inconveniencing them.
* Notify Security Services if your property is going to be vacant over the holidays, you may send instructions using our going away (http://www.sandyportmanagement.com/customer-service/going-away/) service.
* Please be reminded that worker identification badges and free vehicle decals expire December 31st, 2023.
* No Construction work permitted from December 23rd 2023 thru January 1st, 2024. All Construction work may resume on January 2nd, 2024.
* Business hours during the Holiday season:
Christmas Day, Dec 25th – closed (Holiday) Dec 22nd, 29th – 8am – 12 noon (half day)
Boxing Day, Dec 26th – closed (Holiday)
New Years Day January 1st, 2024 – Closed (Holiday)
Business resumes as normal on Tuesday, January 2nd, 2024. In the event of emergencies outside of business hours, please contact 327-6943 or 327-1967.
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2022 Annual Report
To all our Shareholders
Please see the Assignment of Board of Directors following the first Board of Directors meeting held on Tuesday June 27th, 2023 They are as follows :
Mr. Robert Sands – Chairman
Mr. Craig Lines – Treasurer
Turnquest Antionette – Secretary
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To all Shareholders
Thank you for supporting our Annual AGM and zoom meeting on Friday, June 9th, 2023. It went smoothly. We have acknowledged all concerns presented and will discuss them at our next BOD meeting.
The Board of Directors following the 2023 AGM held on Friday, June 9th, 2023 is as follows :
Turnquest Antionette (Re-elected 2023 AGM).
Berdanis Constantinos (Re-elected 2023 AGM)
Adrien Asesio (Elected 2023 AGM)
Marc Landry (Elected 2023 AGM)
At the next Board Meeting, the Directors will determine officer designations.
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2022 Audit Report
The Annual General Meeting will take place at the Gazebo located in Phase 5 (adjacent to the pond) on Thursday June 9th, 2023.
voting extended hours 1:00pm to 5:00pm. Zoom meeting commencing at 5:30pm
Nominations for the 2023 vacancies on the Board of Directors close May 25th, 2023 (Article no. 52) and the deadline for the submission of proxy forms also closes March 25th, 2023 (Article no. 46).
Jacques Carlino
Jacques Carlino is a resident of Sandyport. Jacques was born in France of Italian parents.
Jacques completed his culinary and catering studies in France but spent most his career managing and owning Michelin Stars restaurants in London including The Square in Mayfair and the Ledbury in Notting Hill. During his career in London Jacques was voted as one of the most influential people in the restaurant industry by the Financial Times and the Sunday Times.
He emigrated with his wife from London to the Bahamas in 2007. He has two children ages 9 and 11. Jacques is the owner of Blue Sail Restaurant located on the Sandyport beach and Blue Caviar catering.
Jacques has always been supportive of local charities and gives generously every year. Jacques has served on the Board of Directors of several communities in France and is familiar with the requirements for being an effective Board Member.
Adrien Asesio
Adrien Asesio is an entrepreneur and business engineer who has been living on Coral Beach Road in Sandyport for the past 10 years. He has past experience as board member of several sportive associations, as well as also serving a term on the board of an HOA in Florida, and would like the opportunity to put his experience in service of our community.
Antionette Turnquest
Current Director
Antionette has played a vital role in ensuring the Sandyport employees and Residents are in a good condition. We have made years of progress due to her human resources and critical thinking skills. She has proven to be an asset to the Sandyport Community. She needs your support to allow her to continue her work and bring an essential balance to the team of directors.
Costa Berdanis
Current Director
Costa brings a wealth of knowledge to the team. Due to his extensive knowledge on legal matters, restrictive covenants, and construction guidelines. He has assisted the HOA with knowledge of past and present issues, the HOA has dealt with, and how to successfully handle them. His role has proven vital. His engineering skills, and knowledge of construction, and development has assisted us to move towards innovation and growth with developing the Community for the better.
Marc Landry
Marc has been a resident of Sandyport since 2005 and has lived on Clipper Island and now King Fisher Island with his wife Melissa and two sons Maximilian and Zachary. He is very familiar with Sandyport and has enjoyed seeing its development and management over the last 18 years. He attended McGill University, Dale Carnegie Business seminars and graduated from Bishop’s University in 2004. He followed his passion for the outdoors and founded ProScape Bahamas Ltd. in 2012. As the General Manager, he has built ProScape Bahamas Ltd. as one of the leading landscape companies in The Bahamas. He has extensive experience on delivering projects with a high attention to detail. He believes in open communication, integrity, transparency, and team work are an essential part of every day life whether for work, sports or duties as a HOA Director. He believes he would be a valuable asset to the HOA. After work, he uses his spare time by assisting and supporting his sons’ sports endeavours in Golf and Baseball. He was also on the Board of Directors at BASRA (Bahamas Air Sea Rescue Association) for several years.
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