Categories
Uncategorized

Notice of the Annual General Meeting 2023

To: The shareholders of 
Sandyport Homeowners Association Limited

            Take Notice that the Annual General Meeting of the Company will take place at the Gazebo located in Phase 5 (adjacent to the pond) on Friday June 9th, 2023

                   Voting extended hours 1:00pm to 5:00pm.                 Zoom Meeting commencing at 5:30pm.

Forms of Proxy are hereby circulated to shareholders for those who wish to have someone else represent them or to cast their vote. On completion of the form of proxy, same should also be sent to the Secretary via the Office on or before Thursday the 25th day of May A.D. 2023. Where shares are held by companies, the company must send in a form of proxy designating an individual to cast the vote on its behalf.

Nominations to serve on the Board of Directors will be accepted until Thursday, May 25th, 2023. Nominations should be made by email to nominees@sandyportmanagement.com and include a short biography together with a photograph.

Shareholders who are joint owners or owners as tenants-in-common must send into the Company Secretary (in care of the office) in writing the name of the shareholder who they have authorized to cast the vote on behalf of the said joint owners or tenants – in –common.

Dated this May 2nd 2023

Roger Seivright
Chairman

Download notice and proxy forms


Agenda

  1. The Chairman will call the meeting to order.
  2. It will be determined whether the requirements for a quorum have been satisfied.
  3. To review and adopt the minutes of the last Annual General Meeting of the Company.
  4. To elect Four (4) Shareholders to serve as Directors of the Company for a period of Two (2) years (Article no. 25).
  5. To review the audited Financial Statements for the financial year ending December 31st, 2022.
  6. To consider and approve the Budget for the financial year 2023.
  7. To receive, consider and adopt the report of the Directors.
  8. To approve of the appointment of auditors for the ensuing year and to authorize the Directors to fix the remuneration of the Auditors.


Notes

  1. Any shareholder entitled to attend and vote at the Annual General Meeting of the Company shall be entitled to appoint a proxy to attend and vote in the member’s stead and the proxy holder need not be a member of the Company.
  2. Proxies shall be either left at the Sandyport Management Office in Olde Towne, or communicated to the General Manager, via email. Proxies must be received at least fourteen (14) days before the start of the meeting (Article no. 46).
  3. Election of Directors shall be by secret ballot. Every member present in person or by proxy shall have one vote for each share held.
Categories
Uncategorized

Car and boat registrations for 2023


2023 auto-identification decals are now available for collection from Security Services located at the Sandyport main entrance.

Mandatory boat permits

Under the policy for watercraft moored in Sandyport, all existing permits will expire at midnight on December 31, 2022. Please complete the application form and submit it to Security Services together with current documentation. Vessels without or within invalid permits will be denied access to the waterwaysFull details and the application form are available here.

Security may ask that you produce the certificate of registration at the control point. Clause 13 (3) of Government regulation states:

The certificate of registration of a boat for hire shall be affixed in a prominent place on such a boat. The license issued to a person to act as master of such a boat shall be available at all times for inspection.

Categories
Uncategorized

Notice of the Annual General Meeting 2022

To: The shareholders of 
Sandyport Homeowners Association Limited

            Take Notice that the Annual General Meeting of the Company will take place at the Gazebo located in Phase 5 (adjacent to the pond) on Thursday March 24th 2022

Voting extended hours 1:00pm to 5:00pm.                                                    Zoom Meeting commencing at 5:30pm.

Forms of Proxy are hereby circulated to shareholders for those who wish to have someone else represent them or to cast their vote. On completion of the form of proxy, same should also be sent to the Secretary via the Office on or before Thursday the 10th day of March A.D. 2022. Where shares are held by companies, the company must send in a form of proxy designating an individual to cast the vote on its behalf.

Forms of Proxy are hereby circulated to shareholders for those who wish to have someone else represent them or to cast their vote. On completion of the form of proxy, same should also be sent to the Secretary via the Office on or before Thursday the 10th day of March A.D. 2022. Where shares are held by companies, the company must send in a form of proxy designating an individual to cast the vote on its behalf.

Nominations to serve on the Board of Directors will be accepted until Thursday, March 17th, 2022. Nominations should be made by email to support@sandyportmanagement.com and include a short biography together with a photograph.

Shareholders who are joint owners or owners as tenants-in-common must send into the Company Secretary (in care of the office) in writing the name of the shareholder who they have authorized to cast the vote on behalf of the said joint owners or tenants – in –common.

Dated this February 18th 2022

Roger Seivright
Chairman

Download notice and proxy forms


Agenda

  1. The Chairman will call the meeting to order.
  2. It will be determined whether the requirements for a quorum have been satisfied.
  3. To review and adopt the minutes of the last Annual General Meeting of the Company.
  4. To elect three (3) Shareholders to serve as Directors of the Company for a period of Two (2) years (Article no. 25).
  5. To review the audited Financial Statements for the financial year ending December 31st, 2021.
  6. To consider and approve the Budget for the financial year 2022.
  7. To receive, consider and adopt the report of the Directors.
  8. To approve of the appointment of auditors for the ensuing year and to authorize the Directors to fix the remuneration of the Auditors.


Notes

  1. Any shareholder entitled to attend and vote at the Annual General Meeting of the Company shall be entitled to appoint a proxy to attend and vote in the member’s stead and the proxy holder need not be a member of the Company.
  2. Proxies shall be either left at the Sandyport Management Office in Olde Towne, or communicated to the General Manager, via email. Proxies must be received at least fourteen (14) days before the start of the meeting (Article no. 46).
  3. Election of Directors shall be by secret ballot. Every member present in person or by proxy shall have one vote for each share held.
Categories
Uncategorized

Notice of the Annual General Meeting 2021

To: The shareholders of 
Sandyport Homeowners Association Limited

            Take Notice that the Annual General Meeting of the Company will take place at the Gazebo located in Phase 5 (adjacent to the pond) on Friday, April 23rd, 2021 

voting extended hours 1:00pm to 5:00pm.

Forms of Proxy are hereby circulated to shareholders for those who wish to have someone else represent them or to cast their vote. On completion of the form of proxy, same should also be sent to the Secretary via the Office on or before Friday the 9th day of April A.D. 2021. Where shares are held by companies, the company must send in a form of proxy designating an individual to cast the vote on its behalf.

Forms of Proxy are hereby circulated to shareholders for those who wish to have someone else represent them or to cast their vote. On completion of the form of proxy, same should also be sent to the Secretary via the Office on or before Friday the 9th day of April A.D. 2021. Where shares are held by companies, the company must send in a form of proxy designating an individual to cast the vote on its behalf.

Nominations to serve on the Board of Directors will be accepted until Friday, April 9th, 2021. Nominations should be made by email to nominees@sandyportmanagement.com and include a short biography together with a photograph.

Shareholders who are joint owners or owners as tenants-in-common must send into the Company Secretary (in care of the office) in writing the name of the shareholder who they have authorized to cast the vote on behalf of the said joint owners or tenants – in –common.

Dated this March 11th, 2021

Robert Sands
Chairman

Download notice and proxy forms


Agenda

  1. The Chairman will call the meeting to order.
  2. It will be determined whether the requirements for a quorum have been satisfied.
  3. To review and adopt the minutes of the last Annual General Meeting of the Company.
  4. To elect Four (4) Shareholders to serve as Directors of the Company for a period of Two (2) years (Article no. 25).
  5. To review the audited Financial Statements for the financial year ending December 31st, 2020.
  6. To consider and approve the Budget for the financial year 2021.
  7. To receive, consider and adopt the report of the Directors.
  8. To approve of the appointment of auditors for the ensuing year and to authorize the Directors to fix the remuneration of the Auditors.


Notes

  1. Any shareholder entitled to attend and vote at the Annual General Meeting of the Company shall be entitled to appoint a proxy to attend and vote in the member’s stead and the proxy holder need not be a member of the Company.
  2. Proxies shall be either left at the Sandyport Management Office in Olde Towne, or communicated to the General Manager, via email. Proxies must be received at least fourteen (14) days before the start of the meeting (Article no. 46).
  3. Election of Directors shall be by secret ballot. Every member present in person or by proxy shall have one vote for each share held.
Categories
Uncategorized

Copy Notice of the Annual General Meeting 2021

To: The shareholders of 
Sandyport Homeowners Association Limited

            Take Notice that the Annual General Meeting of the Company will take place at the Gazebo located in Phase 5 (adjacent to the pond) on Friday, April 23rd, 2021 

voting extended hours 1:00pm to 5:00pm.

Forms of Proxy are hereby circulated to shareholders for those who wish to have someone else represent them or to cast their vote. On completion of the form of proxy, same should also be sent to the Secretary via the Office on or before Friday the 9th day of April A.D. 2021. Where shares are held by companies, the company must send in a form of proxy designating an individual to cast the vote on its behalf.

Forms of Proxy are hereby circulated to shareholders for those who wish to have someone else represent them or to cast their vote. On completion of the form of proxy, same should also be sent to the Secretary via the Office on or before Friday the 9th day of April A.D. 2021. Where shares are held by companies, the company must send in a form of proxy designating an individual to cast the vote on its behalf.

Nominations to serve on the Board of Directors will be accepted until Friday, April 9th, 2021. Nominations should be made by email to nominees@sandyportmanagement.com and include a short biography together with a photograph.

Shareholders who are joint owners or owners as tenants-in-common must send into the Company Secretary (in care of the office) in writing the name of the shareholder who they have authorized to cast the vote on behalf of the said joint owners or tenants – in –common.

Dated this March 11th, 2021

Robert Sands
Chairman

Download notice and proxy forms


Agenda

  1. The Chairman will call the meeting to order.
  2. It will be determined whether the requirements for a quorum have been satisfied.
  3. To review and adopt the minutes of the last Annual General Meeting of the Company.
  4. To elect Four (4) Shareholders to serve as Directors of the Company for a period of Two (2) years (Article no. 25).
  5. To review the audited Financial Statements for the financial year ending December 31st, 2020.
  6. To consider and approve the Budget for the financial year 2021.
  7. To receive, consider and adopt the report of the Directors.
  8. To approve of the appointment of auditors for the ensuing year and to authorize the Directors to fix the remuneration of the Auditors.


Notes

  1. Any shareholder entitled to attend and vote at the Annual General Meeting of the Company shall be entitled to appoint a proxy to attend and vote in the member’s stead and the proxy holder need not be a member of the Company.
  2. Proxies shall be either left at the Sandyport Management Office in Olde Towne, or communicated to the General Manager, via email. Proxies must be received at least fourteen (14) days before the start of the meeting (Article no. 46).
  3. Election of Directors shall be by secret ballot. Every member present in person or by proxy shall have one vote for each share held.
Categories
Uncategorized

Car and boat registrations for 2021


2021 auto-identification decals are now available for collection from Security Services located at the Sandyport main entrance.

Mandatory boat permits

Under the policy for watercraft moored in Sandyport, all existing permits will expire at midnight on December 31, 2020. Please complete the application form and submit it to Security Services together with current documentation. Vessels without or within invalid permits will be denied access to the waterwaysFull details and the application form are available here.

Security may ask that you produce the certificate of registration at the control point. Clause 13 (3) of Government regulation states:

The certificate of registration of a boat for hire shall be affixed in a prominent place on such a boat. The license issued to a person to act as master of such a boat shall be available at all times for inspection.

Categories
Uncategorized

Holiday business hours 2020 – 2021

The Holiday season is here again and it is during this time of year that criminal activity tends to increase. However, we wish to assure you that we will continue to do our part to ensure the safety of residents and their property. There are a number of safety precautions we would like everyone to bear in mind during this season.

  • Call Security Services on 327-6943 to report anything that appears suspicious.
  • To speak to an officer immediately press ‘0’ and you will be diverted to an emergency contact.
  • Monitor children and always be aware of their activities. Our Security personnel have had cause to deal with resident children damaging Association property, their time could be better utilized.
  • Be aware of your surroundings. When traveling home at night, be vigilant to ensure that you are not being followed. If you suspect that you are being followed, please stop at the security gate. This is particularly important for residents who may normally utilize the automatic entry system – do not use it under these circumstances.
  • Drivers of vehicles with dark tinted glass should open their windows when stopping at the Security gate so that personnel can check that the occupants are not under duress.  When there are guests following you home, please give Security Services their names. Also, inform your guest to stop at the Security gate and not to enter directly after you.
  • Provide Security Services with guest lists for any upcoming functions in order to prevent delays or inconveniencing them.
  • Notify Security Services if your property is going to be vacant over the holidays, you may send instructions using our going away service.

In conclusion, please be reminded that worker identification badges and vehicle decals expire at the end of December.

Business hours during the Holiday season:

Dec 24th – 8 am-noon
Dec 25th – 28th – closed
Dec 29th & 30th – 8am – 4pm
Dec 31st – 8 am-noon
Jan 1st – closed

Business resumes as normal on Monday, January 4th, 2021. In the event of emergencies outside of business hours, please contact 327-6943.

We would like to take this opportunity to wish all residents Happy Holidays and all the best for the New Year.

Categories
Uncategorized

Copy Notice of the Annual General Meeting 2020

To: The shareholders of 
Sandyport Homeowners Association Limited

Take Notice that the Annual General Meeting of the Company will take place at the Gazebo located in Phase 5 (adjacent to the pond) on Thursday July 30th, 2020

 voting extended hours 1:00pm to 5:00pm.

meeting commencing at 5:30pm.

Forms of Proxy are hereby circulated to shareholders for those who wish to have someone else represent them or to cast their vote. On completion of the form of proxy, same should also be sent to the Secretary via the Office on or before Wednesday the 15th day of July A.D. 2020. Where shares are held by companies, the company must send in a form of proxy designating an individual to cast the vote on its behalf.

Forms of Proxy are hereby circulated to shareholders for those who wish to have someone else represent them or to cast their vote. On completion of the form of proxy, same should also be sent to the Secretary via the Office on or before Wednesday the 15th day of July A.D. 2020. Where shares are held by companies, the company must send in a form of proxy designating an individual to cast the vote on its behalf.

Nominations to serve on the Board of Directors will be accepted until Wednesday July 15th, 2020. Nominations should be made by email to nominees@sandyportmanagement.com and include a short biography together with a photograph.

Shareholders who are joint owners or owners as tenants-in-common must send in to the Company Secretary (in care of the office) in writing the name of the shareholder who they have authorised to cast the vote on behalf of the said joint owners or tenants – in –common. Dated this July 25th, 2020

Robert Sands
Chairman

Download notice and proxy forms


Agenda

  1. The Chairman will call the meeting to order.
  2. It will be determined whether the requirements for a quorum have been satisfied.
  3. To review and adopt the minutes of the last Annual General Meeting of the Company.
  4. To elect Three (3) Shareholders to serve as Directors of the Company for a period of Two (2) years (Article no. 25).
  5. To review the audited Financial Statements for the financial year ending December 31st, 2019.
  6. To consider and approve the Budget for the financial year 2020.
  7. To receive, consider and adopt the report of the Directors.
  8. To approve of the appointment of auditors for the ensuing year and to authorize the Directors to fix the remuneration of the Auditors.
 
 


Notes

  1. Any shareholder entitled to attend and vote at the Annual General Meeting of the Company shall be entitled to appoint a proxy to attend and vote in the members stead and the proxy holder need not be a member of the Company.
  2. Proxies shall be either left at the Sandyport Management Office in Olde Towne, or communicated to the General Manager, via email. Proxies must be received at least fourteen (14) days before the start of the meeting (Article no. 46).
  3. Election of Directors shall be by secret ballot. Every member present in person or by proxy shall have one vote for each share held.
Categories
Uncategorized

NOTICE: EMERGENCY POWERS (COVID 19) AND (UPDATE)

Dear Residents / Homeowners,

As a result of the Orders issued on March 19th, 2020 from the office of the Prime Minister of the Bahamas.  We take this opportunity to assure the Community that all essential services will continue to be maintained. We have spoken to all Service Providers and have confirmed the following.

Garbage Collection 
 
Household waste and litter visible roadside continues as scheduled.
 

·       Monday           0800 – 1100hrs
·       Tuesday           0800 – 1100hrs
·       Thursday         0800 – 1100hrs
·       Saturday          0800 – 1100hrs
 
Pool Maintenance
 
Regular maintenance will continue to include (3) visits per week.
 
·       Monday
·       Wednesday
·       Friday
 
 
Landscaping

  • The Landscape field staff will continue to provide daily service. 
  • The Landscape Manager and Supervisor will continue to conduct daily briefings to reiterate policies and provide updates.  
  • Daily sanitizing of all tools and vehicles will be done.
  • The Team will continue to practice social distancing while performing duties. 

Waste Water Plant / Maintenance Team

  • Our Wastewater Team remain available to ensure our treatment plant is maintained.
  • Our Maintenance Team remain available to ensure the general upkeep of the community.


Security Services

Security Service will continue to operate 24 hours per day.
All access points in the community are operational, and all necessary protocols remain in place.
All Security added measures which have been implemented over the past two must remain in effect.
Please speak with Security Services on 327-6943 if you have queries.
 

Office Hours & Operation
 
Our staff remain available by telephone or by email during normal working hours Monday to Friday 8:00am to 4:00pm
As a result of the orders March 19th, 2020 from the office of the Prime Minister of the Bahamas, we will be closing the office to the general public. If you have something you must drop off or pick up from our office, we will accept these items at the door or pass them on to you, but we are unable to allow you inside, as we cannot guarantee we can meet the social distancing requirements.

Please be reminded that payments can be placed in our drop box which is checked throughout the day. Similarly, using the various banking online portals is encouraged during this time.

Please visit our website for all payment options. 
While we are a Private Community we are required to adhere to the Orders communicated effective March 20- March 31, 2020.  

(Please see attached – Emergency Powers COVID -19)

We trust everyone will stay safe and well during this trying time.

Kind Regards,

Management



Categories
Uncategorized

Hurricane Matthew Clean Up

The Association is not responsible for hurricane preparedness and clean up of private gardens.

Due to the extensive damage caused by Hurricane Matthew, we will be carrying out a complimentary basic clean up of all gardens. After the hurricane clean up contractor has completed their work on the gardens, the gardening contractor will be able to service them.

As a result of the massive disruption, the gardening cycles have been reset to allow the gardening service to follow the clean up. Please expect interruptions in normal service for the next 2 weeks whilst we prepare the property.

Thank you in advance for your understanding.

Supported By WordPress Support Desk